Tuesday, May 18, 2010

Save time with quick computer shortcuts


"When I have the chance to sit down at my computer, I need to get at what I'm working on as quickly as possible.”

Save time with quick computer shortcuts

Over the years I have learned a set of keystrokes that are short cuts to commonly used features such as cut, copy, paste and print.  These short cuts save seconds but it’s well worth it when you want to get your computer work done and move on.   Working with people from different computer background I see the more seasoned computer user usually using the keyboard short cuts and we are going to discuss today.  I have always assumed that it because in the late 1980’s and 1990’s there were no mice to interact with and keyboard short cuts was just the way things were done. 

The following information on keyboard short cuts is brought to us by Microsoft.   I do have to ward you I did try some of these short cuts and did not see the results promised.  The short cuts do not appear to be OS specific – meaning they should work for you if you are using XP, Vista or Windows 7!

If you're looking to work more efficiently in Microsoft Word, Excel, or Internet Explorer, the key is using programmed shortcuts.

Driving around your desktop


Use this shortcut

Select a file/folder/icon

Type the first letter of the file. If you have several files starting with the same letter, continue hitting the letter key until your cursor lands on the file or folder you want.

Search for a file/folder


Rename a file/folder

Select the file/folder, click F2, and then re-type the name

Find out when the file or folder was created, by whom, and how big it is

Select the file, right-click, and then click Properties

Display the Start menu

Ctrl + Esc

Create a shortcut on your desktop to your favorite file/folder

Drag the file/folder icon to your desktop

Scroll between open items

Alt + Tab, then hold down Alt while clicking Tab to reach the desired file or program

Working with Word


Use this shortcut

Select text

Shift + Right Arrow, Left Arrow, Up Arrow, or Down Arrow to highlight text

Copy selected text

Ctrl + C

Cut selected text

Ctrl + X

Paste selected text

Ctrl + V

Undo your last action

Ctrl + Z

Select all the text within your document

Ctrl + A

Bold text

Ctrl + B

Italicize text

Ctrl + I


Ctrl + U

Decrease font size

Ctrl + Shift + <

Increase font size

Ctrl + Shift + >

Change font

Ctrl + Shift + F, then use the arrow keys to reach the new font

Change font size

Ctrl + Shift + P, then use the arrow keys to reach the new font size

Create page break

Ctrl + Enter

Create new document

Ctrl + N

Open My Documents window

Ctrl + O

Close a document

Ctrl + W

Save a document

Ctrl + S

Print a document

Ctrl + P

Preview what you're about to print

Alt + Ctrl + I

Accelerating Excel


Use this shortcut

Move right to left, cell by cell


Move up and down, cell by cell


Erase data in current cell


Return to the beginning of the row


Enter the date

Ctrl + ; (semicolon)

Enter the time

Ctrl + Shift + : (colon)

Start a formula

= (equal sign)

Check the spelling of titles or words within the cells


Find out about the style within the cell

ALT + ' (apostrophe)

Display the Format Cells dialog box

Ctrl + 1

Apply the general number format

Ctrl + Shift + ~

Turn numbers into dollars

Ctrl + Shift + $

Make numbers a percentage

Ctrl + Shift + %

Apply a border

Ctrl + Shift + &

Expediting Internet Explorer


Use this shortcut

Add sites to your Favorites

  • Go to the site.

  • Hit Ctrl + D to add to your Favorites.

  • Select Favorites and then Add to Favorites to create a separate folder for the site or to add it to a list already formed.

Select a home page

  • Go to the Web page that you would like to make your home page.

  • Open the Tools menu and select Internet Options.

  • Under Home page, click Use Current.

Use the History function if you visit a few select sites constantly

  • Select the History button on your top navigation (a green arrow on a clock face).

  • Select the site that you would like and double-click.

  • If the History button is not visible, go to the View menu, select Explorer Bar, and then click History to access.

Customize your toolbar to the tools you use most frequently

  • Right-click your top navigation.

  • Select the icons that you use or go to the View menu, select Toolbars, and then click Customize.

A final piece of advice from Brown: Have the Help Line numbers for all the products you use nearby. "At work you rely on your IT person to solve problems that come up, but at home you need to fix these on your own and those phone numbers become extremely useful," she says.

The more you use these tools, the more time you will save. Have fun and explore the options available to you.

Thank you so much for reading and if making those short cuts yourself sounds too complicated the Tutor’s at Simply Seniors Computer Tutor will be glad to help you. 

If you like our Blog please tell your friends!  And tell their friends!!! 

You can visit our web site at www.sscomputertutor.com – A qualified Tutor is always standing by to answer your questions at 321-431-3866 in Melbourne, Florida. 

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